Improving Interaction with Online Meetings

In spite of the benefits online meetings offer to businesses, it has been observed that these meetings are quite susceptible to unproductive conclusions. This is because attendees of these meetings tend to indulge in multitasking during the meeting and don’t actively take part in it. Thus organizers often find it difficult to maintain a sound interaction among the participants of the meeting.

This has been the characteristic of virtual meetings all across the globe. Everyone is familiar with the fact that these online meetings are at times really unproductive and businesses have learned to tolerate with them. Research studies have proved that the level of interaction among the employees forms an essential component in driving an organization’s growth. Low levels of interaction among people leads to low levels of performance, and vice-versa. So, interaction quality holds a key role in driving the profitability of any organization.

Further, corporate leaders must act proactively to change the rather ineffective online meetings into a more effective interaction framework. Such changes can’t be triggered by using high-end technologies but do require change in attitude of the participants of the meeting.

Tips For Enhancing Interaction In Online Meetings

One can follow the given guidelines in a bid to spruce up the interaction levels in online meetings:

* Recognize the most prevalent unproductive communication practices. Just be precise about what mistakes a majority of people do to result into miscommunication, rework, and even frustration.
* Offer the most suited collaborative technologies to assist the participants in collaborating, interacting, and communicating in an effective manner. A fully-featured web conferencing kit is indispensable for corporate virtual leaders and collaborating teams.
* In addition to a web conferencing technology, find out the other add-ons that would prove to be helpful in bolstering the interaction among the participants. These add-ons may include Instant Messenger, electronic team rooms, and even video conferencing technology.
* Set-up a documented corporate communication outlay that depicts the precise way in which the participants are required to communicate and collaborate in a virtual domain. Stipulate the guidelines and norms on the proper usage of the critical technologies, including web conferencing, electronic team rooms, instant messaging as well as email.
* Specify guidelines over the proper medium of the interaction. Ensure that the participants must have full knowledge about when to log on to web conferencing, or switch on to instant messaging or email, or pick up the phone.
* Enhance the audio quality of the interaction medium. Make sure that all the voice messages must be of digital quality to help participants comprehend the messages easily. In addition, also identify policies for using mobile handsets, headsets, and mute buttons.
* Make sure that every participant in the meeting should link using the desktop, so as to help every attendee to participate in a uniform and effective manner.
* Impart proper training to the online meeting organizers on how to devise an interactive team meeting. The training must focus on inculcating cultures that facilitate productive collaboration among the participants.